By completing this Exhibit Hall Booth Registration, your organization agrees to abide by the rules and regulations of the American Public Gardens Association 2022 Conference Exhibit Hall Agreement and Terms. These shall be interpreted by the American Public Gardens Association and all parties shall be bound by such interpretation. Upon acceptance by American Public Gardens Association, this registration serves as an official contract for booth space and services.
Cancellation of an exhibit booth on or before March 31, 2022 receives full refund minus 10% processing fee.
Cancellation of an exhibit booth between April 1 – April 21, 2022 receives a 50% penalty fee.
Cancellation after April 21, 2022 receives no refund.
In the event of cancellation of the conference due to global pandemic as recognized by the WHO impacting ability for indoor gatherings above 10 people, fire, government regulations, strikes or any other cause beyond the American Public Gardens Association’s control, the Association shall not be held liable for failure to hold the conference as scheduled and shall determine the amount of fees to be refunded. The exhibitor assumes responsibility and liability for claims, damages, and losses that arise from the exhibitor activities at the conference venue; and will indemnify, defend, and hold harmless American Public Gardens Association and the Conference venue as well as their agents and employees from any and all such claims, damages, and losses.
To the fullest extent permitted by law, the person/legal entity described as “Exhibitor” in this clause and in this exhibitor contract (regardless whether such person/legal entity is also described as “Exhibitor” in this contract) hereby assumes full responsibility and agrees to indemnify, defend, and hold harmless Hilton Portland Downtown and The Duniway, a Hilton Hotel, Hotel’s owner THI VI Portland Lessee, LLC, Hilton Worldwide, Inc., and each of their respective owners, managers, subsidiaries, affiliates, employees, and agents (collectively “Hotel Parties”), as well as Hilton Management, LLC (“Group”), from and against any and all claims or expenses arising out of Exhibitor’s use of the Hotel’s exhibition premises. Exhibitor agrees to obtain and maintain during the use of the exhibition premises, Comprehensive General Liability insurance, including contractual liability, covering the Exhibitor’s indemnity in this clause. Such insurance shall be in the amount of not less than $1,000,000 combined single limit for personal injury and property damage. The Hotel Parties and Group shall be named as additional insured on such policy, and the Exhibitor shall supply the Hotel with a Certificate at least 30 days prior to the use of the exhibition premises. The Exhibitor understands that neither the Group nor Hotel Parties maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.
Conference Registration opens March 2022. All exhibitors are required to register online for the conference via the website. This online registration MUST be done in addition to completion of the exhibit hall contract. Registration promo code will be sent out when registration opens.